ESO Council 147th Meeting

Garching, 5 and 6 June 2018

Draft Agenda

Public summary

5 June Session Document for Status
09.00   1

Opening of Meeting

      
  O   a. Verification of Credentials
 Verbal Information  
  O  

b. Adoption of Agenda

 Cou-1785 rev Approval - Simple Majority Approved - public
09.15
   2
 Approval of Draft Minutes of Council Meetings
      
  O   a. Draft Minutes - 145th Meeting - open sessions Cou-1762 Approval - Simple Majority Approved - ESO internal
  R   b. Draft Minutes - 145th Meeting - restricted/closed sessions Cou-1763 conf. Approval - Simple Majority Approved - confidential
  R   c. Draft Minutes - 146th (extraordinary) Meeting Cou-1783 conf. Approval - Simple Majority Approved - confidential
  O   d. Matters arising Verbal Information  
09.30   3 Report by Council President Verbal Information  
10.00   4 Report by Director General Verbal Information  
10.30     Break      
10.45   5 New Members States and International Relations      
  R   a. Membership of Ireland Cou-1784 conf. Approval - see document Approved - confidential
  R   b. Update Verbal Information  
  R   c. Feedback from New Member States Working Group Verbal Information  
12.15
     Lunch      
13.15 O 6 ESO Annual Report Annual Report (via link) Approval - Simple Majority  
13.45 O 7 Scientific and Technical Matters - Report by STC Chair STC-613 Information Public
14.15   8 ALMA      
  O   Update Verbal Information  
  R   Highlights of ALMA Board Cou-1786 conf. Information
 Confidential
15.00   9 La Silla Paranal      
  O   a. La Silla Paranal Status Report Verbal Information  
  O   b. Paranal Instrumentation Plan and 6 Monthly Report - March 2018 Cou-1768 Information Public
  O   c. SOX GTO Cou-1788 Approval - Simple Majority Approved - ESO internal
15.45     Break      
16.00   10 ELT      
  O   a. ELT Project 6 Monthly Report - March 2018 Cou-1769 Information ESO internal
        Addendum to Cou-1769 Information ESO internal
  R   b. ELT Project 6 Monthly Financial Overview - March 2018 Cou-1770 Information Confidential
  R
   c. ELT GTO Funding for Instruments Cou-1789 conf. rev Approval - Simple Majority Approved - confidential
  C   d. Appointment of EMAC members Cou-1790 conf. Approval - Simple Majority Approved - confidential
17.45 R   CTA Verbal Information  
6 June Session Document for Status
08.30   12 Finance
      
  R  

a. Report by Finance Committee Chair including Summary of Recommendations and Decisions from:

 

    
      - 151st (extraordinary) meeting FC 2169 conf. Information Confidential
      - 152nd meeting FC 2179 conf. Information Confidential
09.00   13 Personnel Matters      
  O   a. Report from Tripartite Group Verbal Information  
      b. Amendments to Staff Rules and Regulations      
  O   - Recognition of Legally Registered Partnerships Cou-1773 Approval - Simple Majority Approved - ESO internal
  O   - Long Term Care for Fellows and Students
 Cou-1774 Approval - Simple Majority Approved - ESO internal
  O   - Stand-by Duty Cou-1775 Approval - Simple Majority Approved - ESO internal
  O   - Children Allowance Cou-1776 Approval - Simple Majority Approved - ESO internal
  O   - Split of Household and Children's Allowances Payment if both Spouses are Members of Personnel Cou-1777 Approval - Simple Majority Approved - ESO internal
10.30     Break      
10.45   12 Personnel Matters (cont)      
  O   - Expatriation Allowance Cou-1778 Approval - Simple Majority Approved - ESO internal
  O   - Family Leave Cou-1779 rev. Approval - Simple Majority Approved - ESO internal
  O   - Reimbursement of Childcare Cou-1780 Approval - Simple Majority Approved - ESO internal
  O   - Exceptional and Severe Budgetary Circumstances Clause Cou-1781 rev.* Approval - Simple Majority Approved - ESO internal
        Cou-1781 rev. 2    
11.45   13 Finance (cont)      
  O   b. ESO Financial Statements 2017
 Cou-1767 Approval - Simple Majority Approved - ESO internal
  O   c. External Audit Report 2017 and Granting of Discharge to ESO Director General Cou-1771 rev. Approval - Simple Majority Approved - ESO internal
  O   d. Scale of Contributions 2019 Cou-1772 Approval - two-thirds of all Member States Approved - ESO internal
12.45     Lunch      
13.45 O 14 A&A Journal Verbal Information  
14.15
   15
 Observing Programmes
   
  O  

a. OPC Report

 OPC-145
 Information
 Public
  O   b. Statistics on Telescope Time Distribution Cou-1787
 Information
 Public
14.45
   16
 Any Other Business      
15.00 O
 17 Date of next meetings      
15.10 R 18 Review of Meeting Summary      
15.30     Close of Meeting      
             
      *Supporting documentation to document Cou-1781 rev.      
      - Report of ESO Finance Committee Working Group 'Affordability'      
      - The use of 'affordability' or 'moderation' clauses in salary adjustments      
      - Result on salaries simulations of different moderation tunnels      

Presentations

Title Classification
Report by Council President Confidential
Remarks by Director General ESO internal
Membership of Ireland Confidential
New Member States - update Confidential
Feedback - New Member States Working Group Confidential
Scientific and Technical Matters ESO internal
ALMA - update ESO internal
La Silla Paranal Status report ESO internal
SOXS GTO ESO internal
CTA ESO internal
ELT Project 6 monthly report - March 2018 Confidential
ELT Project 6 monthly Financial Overview - March 2018   Confidential
ELT GTO funding for instruments Confidential
ESO Financial Statements 2017 ESO internal
External Audit report 2017 ESO internal
Scale of contributions 2019 ESO internal
Amendments to Staff Rules and Regulations ESO internal
Expatriation allowance ESO internal
Family leave ESO internal
Reimbursement of childcare ESO internal
Exceptional & Severe Budgetary Circumstances Clause ESO internal