ESO - ESO Cou 160th Meeting

7 June	Session			Document	for	Status
09:00			Welcome speech by Jo Shanmugalingam Reply by Council President
09:30		1	Opening of meeting
	O		a. Verification of credentials	Verbal	Information
	O		b. Adoption of agenda	Cou-2001 rev.	Approval - Simple Majority	Approved - Public
09:35		2	Approval of Draft Minutes of Council Meetings
	O		a. Draft Minutes - 158th Meeting - open sessions	Cou-1986	Approval - Simple Majority	Approved - ESO Internal
	R		b. Draft Minutes - 158th Meeting - restricted/closed sessions	Cou-1987 conf. Cou-1987 conf. rev.	Approval - Simple Majority	Approved - Confidential
	R		c. Draft Minutes - 159th (extraordinary) Meeting - restricted/closed sessions	Cou-1994 conf. Cou-1994 conf. rev.	Approval - Simple Majority	Approved - Confidential
	O		d. Matters arising from last Meetings	Verbal	Information
09.45	R	3	Report from Council President	Verbal	Information
10.00	O	4	Remarks by Director General	Verbal	Information
10.45			Coffee Break
11.00	O	5	Financial Challenges for ESO	Verbal	Information
11.30	O	6	Scientific and Technical Matters - report by STC Chair	STC-691	Information	Public
12.00	R	7	CTA Programme 6 Monthly Report June 2022	Cou-2002 conf.	Information	Confidential
12.15			Lunch
13.00		8	La Silla Paranal
	O		a. La Silla Paranal Status Report	Verbal	Information
	O		b. Paranal Instrumentation Programme Plan and 6 Monthly Report, March 2022	Cou-1990 rev. 2	Information	Public
13.45		9	ALMA
	O		a. ALMA Status Report	Verbal	Information
	R		b. Highlights of ALMA Board	Verbal	Information
14.30			Coffee Break
14.45		10	ELT
	O		a. ELT Project 6 Monthly Update - June 2022	Cou-1996 conf. Cou-1997	Information	Confidential Public
	R		b. ELT Instrument Update	Verbal	Information
	R		c. ELT Programme Science activities including update on ANDES and MOSAIC	Verbal	Information
16.25			ELT (cont'd)
	R		d. ELT Project 6 Monthly Financial Overview Update - March 2022	Cou-1995 conf.	Information	Confidential
	R		e. ELT COVID-19 Cost Impact	Cou-2000 conf.	Discussion	Confidential
17.15			End of Day One

8 June	Session			Document	for	Status
09.00	C	11	Closed Session
09:30	C	12	Elections	Cou-2004 conf.	Approval - Simple Majority	Approved -Confidential
09:45		13	HR Matters
	O		a. Report from Tripartite Group	Verbal	Information
	O		b. Implementation of a new article in the Staff Rules and Regulations to regulate the recovery of undue payments	Cou-1992	Approval - Simple Majority	Approved - ESO Internal
	O		c. Amendments to the Administrative Circular No. 6 "Education Grant" and the Staff Regulation article R A 10.03	Cou-1993	Approval - Simple Majority	Approved - ESO Internal
	O		d. Interim solution for data in the ESO salary adjustment formula	Cou-1956 rev. 2	Approval - Simple Majority	Approved - ESO Internal
10.30			Coffee Break
10.45	O	14	Follow-up activities on the ESO Engagement Survey 2021	Verbal	Information
11.30		15	Finance
	R		a. Report by Finance Committee Chair including Summary of Recommendations and Decisions from 166th meeting	FC 2332 conf.	Information	Confidential
	O		b. ESO Financial Statements for the Year 2021	Cou-1991	Approval - Simple Majority	Approved - ESO Internal
	O		c. External Audit Report 2021 and Granting of Discharge to the Director General	Cou-1999	Approval - Simple Majority	Approved - ESO Internal
	O		d. Scale of contributions 2023	Cou-1998	Approval - 2/3 of all MSs	Approved - ESO Internal
12.15	O	16	Report of Internal Audit activities 2021	Cou-2006	Information	ESO Internal
12.30			Lunch
13.15	O	17	Appointment of External Auditors for the years 2023 - 2025	Cou-2007	Approval - Simple Majority	Approved - Public
13.30	O	18	VST Hosting and Operations Agreement 2022 - 2027	Cou-2003	Approval - Simple Majority	Approved - ESO Internal
13.45		19	Observing Programmes
	O		a. OPC Report	OPC-159	Information	Public
	O		b. Statistics on Telescope Time Distribution on La Silla Paranal Observatory	Cou-2005	Information	Public
14.00	O	20	Annual Report	Annual Report	Approval - Simple Majority
14.15	O	21	Amendments to the Rules of Procedure of Council and ESO advisory bodies	Verbal	Discussion
15.15	O	22	Dates of next Meetings	Verbal	Information
15.20	O	23	Any Other Business
15.35			Close of meeting

			Zip folder (all documents)			Confidential

Summary of Decisions	Classification
Cou-2008 - Summary of Decisions of 160th Council meeting	Public
Cou-2008 conf. Summary of Decisions of 160th Council meeting	Confidential

Presentations	Classification
Report from Council President	Confidential
Remarks by Director General	ESO Internal
Financial Challenges for ESO	Confidential
Scientific and Technical Matters - report by STC Chair	ESO Internal
La Silla Paranal Status Report	ESO Internal
ALMA Status Report	ESO Internal
Highlights of ALMA Board	Confidential
ELT Programme Status	Confidential
ELT Instrument Update	Confidential
ELT Programme Science activities including update on ANDES and MOSAIC	Confidential
ELT Project 6 Monthly Financial Overview - March 2022	Confidential
ELT COVID-19 Cost Impact	Confidential
Report from Tripartite Group	ESO Internal
Implementation of a new article in the Staff Rules and Regulations to regulate the recovery of undue payments	ESO Internal
Amendments to the Admministrative Circular No. 6 "Education Grant" and the Staff Regulation article R A 10.03	ESO Internal
Interim solution for data in the ESO salary adjustment formula	ESO Internal
Follow-up activities on the ESO Engagement Survey 2021	ESO Internal
ESO Financial Statements for the Year 2021	ESO Internal
External Audit Report 201 and Granting of Discharge to the Director General	ESO Internal
Report of Internal Audit activities 2021	ESO Internal
Amendments to the Rules of Procedure of Council and ESO advisory bodies	ESO Internal

Zip folder (all presentations)	Confidential

ESO — Reaching New Heights in Astronomy

ESO Council 160th Meeting

London, 7 and 8 June 2022

Draft Agenda (Time Zone BST)