ESO Finance Committee Meeting

Garching, 3 and 4 November 2015

Draft Agenda

3 Nov Session Document for
09:30 C   Closed Session    
09:15 O 1.

Opening of the Meeting and Adoption of the Agenda

 FC 2060 rev. 2
 approval
(Simple Majority)
    2. Minutes of the previous FC Meeting    
10:05 O   - Draft Minutes of the 141st Meeting; open sessions
 FC 2056 rev.
 approval
(Simple Majority)
  R   - Draft Minutes of the 141st Meeting; restricted sessions FC 2057 conf. approval
(Simple Majority)
  O   - Draft Minutes of the 142nd extraordinary Meeting FC 2059 rev. approval
(Simple Majority)
  O  

- Matters Arising

    
10:30   3. Remarks by the Director General    
  O   - Overview and Recent Developments verbal information
           
11:00     Coffee Break    
           
11:15   4. Progress Reports    
  O   - Paranal Instrumentation Programme Plan 2016-2021 and 6 Monthly Report, September 2015
 Cou-1625 information
  O   - E-ELT Project 6 Month Report, September 2015
 Cou-1626 conf. information
      - E-ELT Project 6 Month Report, September 2015 (public version) Cou-1626 rev  
  O   - European ALMA 6 Monthly Progress Report, September 2015 Cou-1627 information
12:00   5. Audit Matters    
  O   - Follow-Up of the External Audit Recommendations FC 2061 information
  O   - Terms of Reference of the External Auditors Cou-1637 recommendation
(Simple Majority)
           
12:15     Lunch    
           
13:15   6. Financial Matters    
  R
 6.1 Salary Adjustment Formula
 Cou-1621
 recommendation
(Simple Majority)
  R 6.2 Adjustment of Remuneration and Allowances for ESO International Staff for 2016 Cou-1630 conf. rev.
 recommendation
(Simple Majority)
  O 6.3 Member States' Contributions 2015 verbal information
  O 6.4 Scale of Contributions 2016
 Cou-1639 recommendation
(Two Thirds Majority and Weighted Voting)
           
14:15     Coffee Break    
           
14:30 O 6.5 ESO Budget 2016 and Forward Look 2017-2019

Cou-1633 rev.

Addendum

Addendum 2*

 recommendation
(Two Thirds Majority and Weighted Voting)
  O 6.7 Securing Exchange Rates Cou-1638 recommendation
(Simple Majority)
16:30     End of Day 1    
      * this document was added during the meeting, after approval of the Agenda rev. 2, on request by the Delegates    
4 Nov
 Session Document for
09:30 C   Closed Session    
10:00   7.
 Personnel Matters
    
10:00 O 7.1 Report on Tripartite Group
 verbal information
  O 7.2 Progressive Retirement Programme
 Cou-1605 rev. recommendation
(Simple Majority)
  O
 7.3 Regular Review
 Cou-1634 information
  O
 7.4 Amendment to Administrative Circular No 7
 FC 2063 information
  O 7.5 Amendments to Staff Rules and Regulations Annex R D 3.04
 Cou-1635 recommendation
(Simple Majority)
           
11:30     Coffee Break    
           
11:45   8. Procurement Matters
    
  O
   Best Value for Money
 Cou-1636 recommendation
(Two Thirds Majority and Weighted Voting)
           
12:45     Lunch    
           
13:45 R
   8.2 Awards of Contracts exceeding 500,000 EUR
    
      Supply of Consultancy Services for Quality Assurance (QA) and Quality Control (QC) for the E-ELT Programme FC 2064 conf. rev. approval
(Simple Majority)
      Services for Independent Software Validation and Verification (ISV&V) for the E-ELT Programme for ESO FC 2065 conf. approval
(Simple Majority)
      Maintenance, Technical Operations and Engineering Support for La Silla Observatory FC 2066 conf. approval
(Simple Majority)
      Operation and Maintenance of the ALMA Sewage Treatment Plant, Fresh Water and Chemical Toilets, and Transfer of Used Water within the ALMA Observatory FC 2067 conf. approval
(Simple Majority)
      Supply of LPG to ALMA and Paranal Observatories FC 2068 conf. approval
(Simple Majority)
      Development and Maintenance of VLT Pipelines FC 2069 conf. approval
(Simple Majority)
15:00
   9.
 Next Meetings
    
15:15
   10.
 Other Business
    
15:30
     End of Day 2